Many companies are wondering whether their information is secure following the recent data breaches. With the proper security features in a virtual data room, it is possible to safeguard confidential documents from being seen by an unauthorised person.
Traditionally, businesses would share confidential documents with selected parties in physical rooms. Nowadays, due diligence is conducted online in virtual rooms that are based on secure cloud platforms. Virtual rooms are a crucial element in the successful conclusion of complex strategic transactions.
It’s crucial that you have the right tools in place to securely and effectively share sensitive documents, whether your revolutionizing document sharing in digital realms company is undergoing M&A restructuring, bankruptcy or is undergoing a capital raise. The best virtual data room service providers offer a solid data protection with robust collaboration tools as well as remote access retrieval. They include Chinese walls and watermarking, automatic indexing, and Q&A workflows. Top virtual data rooms ensure compliance with international standards, such as GDPR, CCPA and SOX by using protocol reporting and auditing.
To prevent confidential information from being misused secure document viewing features like fence views, view only modes, and access restrictions are vital. In addition, you should make sure that your data room’s encryption technology encrypts data while it is in transit as well as at rest.
A secure online data room will also allow you to download PDF files for offline viewing. This is a standard feature since some users wish to print copies of their documents so that they can read them without being connected to the Internet. If you allow this feature to be enabled in your VDR the protection applied to the original PDF will be removed.
