Board meetings are an important venue for making decisions and collaboration between key stakeholders. They are a key factor in the expansion of an organization but only when they are managed effectively. Because of their busy schedules board members are expected to be well-prepared for every meeting.
Agenda items for board meeting agendas could include strategic updates and committee reports, presentations and special topics, as well as new business and nominations for board members. Additionally it is common to have an opportunity for public comments, in which parents who have issues that their school cannot solve or other people can make a statement to the board.
To manage the agenda of the board meeting, it is essential to establish the order in which items will be discussed and give attendees the necessary materials. It is important to have the correct equipment and supplies in place. This includes flip charts, whiteboards and a videoconferencing or Teleconferencing system. It is also essential to make sure the boardroom is at ease and free of distractions and to have drinks or food on hand.
Another crucial aspect of the board meeting is defining next steps and ensuring that all decisions are documented and distributed to the appropriate parties right away following the board meeting. A digital boardroomcommunity.com/full-guide-to-better-board-meetings/ board management tool like Range can make all the difference. It is able to create minutes and other action items quickly, which are then distributed to everyone in attendance as soon as they leave the meeting room.