Virtual Board Meetings permit boards to conduct vital business, even during times of uncertainty. Although these meetings aren’t without their challenges, the implementation of good manners for calling can simplify the process and promote greater participation.
The provision of meeting materials prior to the meeting and a carefully planned agenda allows participants to look over information and formulate questions or suggestions prior to the meeting, which helps to ensure that all pertinent topics are covered within the time limit. Furthermore, by implementing collaborative tools like virtual whiteboards and document sharing, remote participants can be more engaged during the meeting.
Another method to ensure that remote attendees are more involved is to have them engage in regular discussions by using the «raise hand» feature or by sending messages to the chat. This can also stop people from waiting until the end of the meeting to express their opinions, which could result in confusion and diminish the overall efficiency of the meeting.
You can ensure a smooth experience for everyone by ensuring that the virtual meeting platform is compatible with the devices of your board members. This will help to lower the risk of technical issues, such as sound or video clipping and ensure that the discussion stays on the agenda. By restricting screen sharing to the essential items, you’ll reduce distractions, while allowing participants to focus on the discussion. By following these suggestions you can successfully conduct virtual board meetings which provide strong governance and collaboration despite the many challenges that might arise throughout the process.
https://www.whichboardroom.com/who-is-a-corporate-secretary-role-of-the-corporate-secretary/